Job Reference Code:
PAS-17-0001
Job Type:
Full-Time
Country:
Nigeria
Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Organizes, coordinates and monitors the assigned project procurement activities at the
various stages of work, as well as takes the appropriate measures to ensure that the entire
project procurement cycle is on schedule and within the budget and in accordance with
requisition or contract requirements.
Develops and implements the procurement execution strategy and procedures in
accordance with the company guidelines.
Planning and development of project scheduling with reference to issue dates of requisitions
and purchase order placement.
Monitor the issue of material requisitions within required dates. Review requisitions for
completeness and expediting all missing data and/or documents and establish early
required delivery dates for equipment and materials in accordance with procedure and
schedule
Analyzes and evaluates purchase requisition forms, as assigned, to ensure purchases meet
requirements.
Communicates with requesting unit or department personnel in person, by telephone or in
writing when discrepancies appear on unit/department’s purchase requisitions and modifies
forms accordingly to ensure adherence with company’s procurement processes
Communicates with vendors to interpret, clarify, inform and resolve procurement issues.
Provides assistance to office personnel on appropriate purchasing procedures.
Monitors vendors/contractors performance to ensure compliance with all contractual terms
and conditions. Communicates with departmental manager on recommendations to resolve
vendor performance issues.
Assist and ensure the update of vendor database files in the company approved system in
order to establish authorized vendor status.
Initiates and processes requests for quotations for department’s purchases, researching,
evaluating, and making appropriate selection of product or service classification from the
company master vendor list.
Coordinating purchasing activities includes researching, identifying, and evaluating vendors
for pricing and quality, documenting all purchasing decisions, and completing purchase
orders.
Preparation and issues inquiries for commodities, equipment, services and fabrication to
suppliers in order to obtain competitive bids.
Monitors all project procurement activities and takes appropriate action(s) to assure that the
inquiry cycle, approvals, and commitments are on schedule.
Ensure authorized signatory approvals are followed, and purchase order/change orders are
prepared and issued with applicable attachments.
Informs the departmental manager or H.O.D of complex procurement issues, critical areas
or where vendor claims may have been requested and recommend corrective actions.
Review and issue purchasing reports such as inquiry status summary, purchase order list
and other reports as required.
Identify vendors for vendor alignment and participate in vendor alignment meetings where
necessary.
Maintains good relationships with vendors to provide the maximum utilization of their
expertise, ideas, methods and material application in order to achieve maximum cost
savings.
Assists the QAQC Unit, evaluates existing vendors as well as develops new vendors and
prepare the master vendor list where necessary.
Maintains the highest ethical and professional standards and ensures that all departmental
guidelines are followed.
Coordinates, as needed, with the logistics personnel to assure the timely and cost effective
transport of all equipment and materials to the required site.
Process claims, back-charges and liquidated damages as foreseen in the purchase orders
when required
Ensure that distribution of procurement documentation is promptly accomplished as required
by procurement flow chart and seek approvals, authorizations and signatures.
Maintain and file necessary vendor correspondence and purchasing documentation for
information and auditing purposes in accordance with departmental file management
system.
Review, proofread, and verify forms, invoices, requisitions and financial documents as
necessary for accuracy in calculation and adherence to policies and procedures.
Perform other duties as assigned.
Educational Qualifications:
QUALIFICATIONS
A good university first degree is required.
At least 2-5 years of related experience in a purchasing position
Purchasing-related certifications i.e. Certified Purchasing Manager (CPM) will be an added
advantage
Experience in supply chain development of procurement strategies is desirable
thorough knowledge of commercial and legal terms and conditions
Experience Required:
2-5years
Skills/Qualifications Required:
Ability to manage contractual/commercial issues.
Good coordinating and multitasking skills
Good interpersonal and team spirit skills
Good bargaining, pricing and negotiation skills.
Exercise good judgment in safeguarding confidential or sensitive information and adhere to
high standards of confidentiality and honesty.
Effective time management skills
Problem solving, data literacy and analytical skills
Good vendor management skills
Proficiency in Microsoft office tools
Knowledge of general principles and practices of bargaining and purchasing.
General knowledge of procurement supply chain.
Good communication skills and the ability to work well with people are essential.
Quality control—the individual demonstrates accuracy and thoroughness and monitors own
work to ensure quality.
Safety and security—the individual actively promotes and personally observes safety and
security procedures, and uses equipment and materials properly.
Document Control - Reviewing and keeping records of transaction of sale and purchase
goods and services.
Physical Demands:
Regular use of the telephone and e-mail for communication is essential. Sitting for extended
periods is common. Hearing, vision and speaking within normal ranges is essential.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment.
Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of
sitting occasional fast paced events and extensive work at a computer monitor and/or
calculator.
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